Gatherwise is a modern, beautifully designed software for wedding & event planners.
Gatherwise is planning software built to feel as polished as the events you run — budgets, guest lists, seating, contracts and vendor payments in one beautifully designed place, plus corporate and social events, a native mobile app for event day, and AI-assisted proposals.
Effortless event planning starts here.
Beautifully designed, and built for every event.
Gatherwise is a premium, beautifully designed platform for planners who want their business to feel as polished as the events they run — not just a wedding-only bargain tool.
Modern software + CRM for every event you plan
Built for planners, on purpose — weddings included, but not weddings only. Timelines, tasks, budgets, guests, seating, proposals and invoicing all sit on the same client record.
- Weddings, corporate and social events on one CRM
- Native iOS and Android app for event day
- AI-assisted proposals and automatic vendor-payment reminders
A genuinely capable wedding-only CRM at a flat, unbeatable price
Harpsen packs CRM, budgets, guest lists, seating and contracts into one flat-rate subscription — a serious option for a wedding-only business watching every dollar.
- Unlimited events, clients and team members for $12/mo
- Guest list, seating and vendor tools other CRMs skip
- Wedding-only, web-based — no corporate or social events, no app
Side by side, as of mid-2026.
| Capability | Gatherwise | Harpsen |
|---|---|---|
| Sales & CRM | ||
| Leads and client CRMTrack inquiries, clients and their whole history in one place | Included | Included |
| Proposals & contracts | Included | Included |
| AI-assisted proposal creation | Included | Not included |
| Invoicing & online paymentsPayment plans and automatic invoice generation | Included | Included |
| Client questionnaires | Included | Included |
| Lead inquiry formEmbed it on your site — inquiries arrive as leads, not emails | Included | Not included |
| Event timeline & day-of | ||
| Drag-and-drop event timelines | Included | Included |
| Timeline templatesStart a new event from your own saved structure | Included | Included |
| Share the timeline as a live URLAlways current, no re-sending files to vendors | Included | Not included |
| Export the entire eventTimeline, tasks, budget, guests and seating in one export | Included | Not included |
| Budget, guests & seating | ||
| Budget tracking | Included | Included |
| Auto-calculated category amountsEnter a total budget and see each category split out | Included | Not includedManual categories |
| Guest lists & RSVPs | Included | Included |
| Seating charts & floor plans | Included | Included |
| Tasks, mobile & vendors | ||
| Task checklistsAssign to clients, vendors and team, with reminders | Included | Included |
| Robust notification system@mentions, comment notifications, mobile push, and daily and weekly task-due reminders | Included | Not includedBasic reminders only |
| Native mobile appiOS and Android — the one you open on event day | Included | Not includedWeb only |
| Vendor management | Included | Included |
| Vendor payments linked to the checklistPayment due dates appear as tasks automatically | Included | Not includedTracked separately |
| Fit | ||
| Built for every event, not just weddingsCorporate, social and nonprofit events on the same CRM | Included | Not includedWedding-only |
Comparison reflects publicly available information as of mid-2026. Confirm all details before publish.
Four differences that come down to quality and design.
Built for every event, not just weddings
Harpsen is a wedding-only CRM, start to finish. Gatherwise runs corporate, social and nonprofit events on the same client record, the same subscription.
A phone that keeps up on event day
Native iOS and Android, built for the one place it matters most: standing in a ballroom with your hands full. Harpsen is web-only.
Tasks that chase you, not the other way
@mentions, comments, push and due-date reminders keep the six weeks before an event from slipping — Harpsen's reminders stop at the basics.
Money that moves on its own
AI-assisted proposals and vendor payments tied to the checklist mean due dates surface as tasks automatically, instead of a separate thing to track.
Thinking about a Harpsen alternative?
The four things planners ask us most before they move off Harpsen.
Is Gatherwise a good Harpsen alternative?
If you have outgrown a sales-only tool, yes. Harpsen is inexpensive and covers the client-facing side of a wedding business — inquiries, proposals, contracts and invoicing. Gatherwise covers that same ground and then the planning half Harpsen doesn't reach: day-of timelines, task checklists, budgets, guest lists, seating charts and vendor management.
What does Gatherwise do that Harpsen doesn't?
The event itself. Drag-and-drop timelines with templates and a live vendor share URL, task checklists with @mentions and due-date reminders, budget tracking, guest lists and RSVPs, seating charts and floor plans, vendor payments tied to the checklist, and a native iOS and Android app for event day.
Is Gatherwise more expensive than Harpsen?
On the sticker price, yes — Harpsen competes on being cheap. Gatherwise starts at $29/mo and Professional is $59/mo for up to 40 events at a time. The comparison worth making is against Harpsen plus whatever you currently pay for timelines, seating and budgets, since those are separate subscriptions alongside it. All figures as of mid-2026.
How do I switch from Harpsen to Gatherwise?
Start the 14-day free trial and run your next wedding through Gatherwise start to finish — inquiry, proposal, timeline, seating chart and final invoice — while Harpsen keeps the current book. You can cancel anytime.
Weighing up more than one tool?
Most planners shortlist two or three before they switch. Here is how Gatherwise stacks up against the rest of them.
Gatherwise vs HoneyBook
A broad clientflow CRM with strong sales tools, but it stops at the signed contract — no timelines, guest lists or seating.
HoneyBook alternativeEvents platformGatherwise vs Aisle Planner
Long-established and events-focused, priced per project. Gatherwise is purpose-built for how planners actually work day to day.
Aisle Planner alternativeVenue & events suiteGatherwise vs Planning Pod
One toolset spread across venues, caterers and planners. Gatherwise builds for planners only, and the workflow shows it.
Planning Pod alternativeTimeline toolGatherwise vs Timeline Genius
A focused, well-made timeline tool with a decade behind it. Gatherwise matches the timeline and adds the rest of the business.
Timeline Genius alternativeContracts & paymentsGatherwise vs Rock Paper Coin
A paperwork hub for contracts, invoices and payments between planners and vendors. Gatherwise runs the event around it.
Rock Paper Coin alternativeStart your free trial
Effortless event planning starts here. Bring one live event over and see how it feels.
Cancel anytime